Document Imaging and Scanning Services
Up to 400 dpi, black and white, grayscale, or color. We offer de-skewing, de-speckling, and other image processing that can make the scanned image even better than the original. IT Mark has gained much expertise in the volume scanning and storage of office document. Full indexing is provided. In excess of 15,000 A4 images may be stored on a single CD-ROM and can be made to be self-standing, ie, no additional software to view and retrieve the contents. We can also supply images together with a database file to enable clients to upload images into their own systems.
We are able to convert page sizes up to A0 in colour and integrate them into multi-page documents, so existing reports with mixed large format pages can maintain their integrity in order, look and colour.
Scan WorkstationOn-Site Document Scanning Services
The IT Mark Document Scanning process is unique and remarkably efficient. We use the latest in software and high-speed scanners to make the office conversion process as quick as possible.IT Mark provides document scanning services in efforts to drive your company towards a “paper-less office”. Your organization’s documents are scanned by high-speed scanners in our state of art document conversion center. Our company provides high volume scanning capacity allowing as much as 750,000 scanned pages daily.
IT Mark can bring our operations to your company location. Our on-Site document imaging solution is a convenient way for your company to satisfy your document imaging needs – if your document collection cannot leave your facility due to security regulations.
A team of IT Mark document scanning specialists will travel to your secure site, set-up our document imaging equipment and then scan your documents in a timely manner.
Off-Site Document Scanning Services
IT Mark provides a turnkey solution (prepping, scanning, indexing, storage, and retrieval) for organizations seeking an off-site document imaging provider.
Once we receive your company’s document data, our team maintains strict accountability as we begin the document conversion process. All documents are physically prepared for digital conversion by team members. After data documents are prepped, our operators will customize a process that uniquely fits your company’s requirements for data conversion. All files are accurately and efficiently converted into electronic information.
Converted data files are then indexed by our team members to facilitate future retrieval of converted documents. Upon completion of the conversion and indexing processes, your company files are then output to your company’s specified delivery media.
Electronic Document Tracking System(DocCase) designed by IT Mark Technology is a comprehensive document management solution to ensure the document traceable and monitor able.
| File Cataloguing Function | Cataloguing is the process of writing a description for the records. The records can be searched later using descriptions and titles within catalogues. |
| Record Registration Function | When user create file, user need to register the file in DocCase to determine the file category, ownership, location and retention period.
Here the system should be so user friendly that the user shall not enter many data. They just need to select the category from the list. The retention will automatically registered by the system according to retention of category. The system also automatic generates the latest file code, file no and file volume after the user select the category.  Form of Record Registration |
| Search Function | The document management system’s search function is one of its most important elements. Search functions can be more or less sophisticated, allowing for searches by elements of the document’s metadata, or by searching the actual document for key words/phrases and using semantic analysis to determine relevance.
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| Record Movement Control Function | File movement should be recorded in the system to eliminate missing. Thus it will reduce time to look the file.
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| Record Retention Function | The retention of information management records should be considered in the light of both business and legislative requirements, taking into account the cost of retention and the use to which the records might be put in the future.
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| Report Function | The reports consolidate information in a format that makes it easy for managers to review and analyze. Below is the list of report that will produce by the system
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| User Management | Any IT system needs to be regulated and policed. Users require different levels of authorization, with certain more sensitive functions/documents being available only to selected users/administrators.
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