T Mark Document Management is end to end for record management solution. We are providing solution of storage of archived document for our customer.
Our warehouse is located at Balakong, Selangor with approximately storage capacity of 25000sqft.
Our secured warehouse and environmentally controlled facility is complete with
Client's Box and File Tracking
Document Archive Management System
High End Document Box
Security Seal and Unique Code No.
Systematic Racking System
Electronic Document Tracking System(DocCase) designed by IT Mark Technology is a comprehensive document management solution to ensure the document traceable and monitor able.
| File Cataloguing Function | Cataloguing is the process of writing a description for the records. The records can be searched later using descriptions and titles within catalogues. |
| Record Registration Function | When user create file, user need to register the file in DocCase to determine the file category, ownership, location and retention period.
Here the system should be so user friendly that the user shall not enter many data. They just need to select the category from the list. The retention will automatically registered by the system according to retention of category. The system also automatic generates the latest file code, file no and file volume after the user select the category.  Form of Record Registration |
| Search Function | The document management system’s search function is one of its most important elements. Search functions can be more or less sophisticated, allowing for searches by elements of the document’s metadata, or by searching the actual document for key words/phrases and using semantic analysis to determine relevance.
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| Record Movement Control Function | File movement should be recorded in the system to eliminate missing. Thus it will reduce time to look the file.
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| Record Retention Function | The retention of information management records should be considered in the light of both business and legislative requirements, taking into account the cost of retention and the use to which the records might be put in the future.
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| Report Function | The reports consolidate information in a format that makes it easy for managers to review and analyze. Below is the list of report that will produce by the system
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| User Management | Any IT system needs to be regulated and policed. Users require different levels of authorization, with certain more sensitive functions/documents being available only to selected users/administrators.
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